A Recess Meeting of the Mayor and Board of Aldermen of the
City of Ocean Springs was called to order by Mayor
Ainsworth at
Alderman Cody gave the Invocation.
Mayor Ainsworth led the Pledge of Allegiance.
City
Clerk:
a)
Approve Minutes of Regular Meeting of
b) Accept Action Report
c) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
d) Authorize City Clerk to amend budget by transferring $15,606.50 from General Fund to Park Commission Fund to pay City’s share (50%) of Freedom Field lighting improvements:
(Budget Amendment)
Police Dept.:
e) Accept Police Report for February 2003
f) Accept Police Report for March 2003
g) Accept Police Reserve Report for February 2003
h)
Promote Officer Mike Sweeney to rank of Patrol
Lieutenant 3rd Class ($32,000.00 annual salary), effective
(Sweeney Promotion Letter)
i) Rescind original Lease/Purchase Contract with First Continental Leasing for 2003 Dodge Pickup Truck and approve a non-qualified bank loan with Hancock Bank ($652.15 per month) to be reimbursed from HIDTA:
(Lease/Purchase Memo)
Fire
Dept.:
j) Authorize Fire Chief to consult with structural engineer to evaluate condition of James A. Murray Fire Station and authorize City Clerk to amend Fire Dept. budget to accommodate expense ($1,500.00 estimate):
(Structural Engineer Memo)
k) Authorize Fire Chief to begin process to fill two vacant lieutenant positions:
(Lieutenant Positions Memo)
l)
Extend part-time, temporary employment of Kevin
Westbrook as Asst. Fire Chief for additional 10-week period, effective
(Westbrook – 1st Extension)
m) Approve training/travel for Capt. Pat Williams and Firefighter Daniel Hutchens as requested, prepay course fees and pay all other reasonable and actual expenses:
(Williams/Hutchens Travel Memo)
City
Engineer:
n) Approve Pay Request No. 3 from Coastal Piping, Inc. ($55,280.06) regarding Davis Bayou Wastewater Improvements, CIAP Project No. MS 30.07:
(Coastal Piping Invoice)
o) Approve Pay Request No. 2 from B & B Electrical and Utility Contractors, Inc. ($39,819.80) regarding Holcomb Blvd. & U. S. Hwy 90 Improvements, STP-9069-0(002):
(B & B Electrical Invoice)
p) Approve Pay Request No. 2 from Compliance EnviroSystems, LLC ($84,474.32) regarding Sanitary Sewer Evaluation Survey:
(Compliance EnviroSystems Invoice)
Public Works:
q)
Pay invoice from Graham Construction Co., Inc.
($2,914.20) regarding sewer repairs on
(Graham Invoice)
r)
Pay invoice from Graham Construction Co., Inc. ($477.40
- retainage) regarding sewer rehab work at 3252
(Graham Invoice)
s)
Pay invoice from Graham Construction Co., Inc.
($1,225.55 - retainage) regarding sewer rehab work on Lift Station No. 12
(
(Graham Invoice)
t) Pay invoice from Graham Construction Co., Inc. ($207.90 - retainage) regarding sewer rehab work on Lafontaine due to Tropical Storm Isidore/Hurricane Lili:
(Graham Invoice)
u)
Authorize Public Works Director to prepare cost estimate
for water and sewer extension to 17 acre tract north of
(PW memo – Cost Estimate)
v)
Hire Alvin Flowers and Bill Cox as Street Dept.
laborers, effective
(Flowers/Cox Hire Letter)
Community Development & Planning:
w) Accept Building Report for March 2003
x)
Adopt Resolution Determining Necessity for Lot Cleaning
regarding
(
y)
Approve Invoice No. 101.12 from New South Architects
($28,243.86) for work related to old
(New South Architects Invoice)
z) Approve Application for Payment No. 11 from Fletcher Construction ($162,192.55) regarding Mary C. O’Keefe Cultural Center and release payment upon receipt of MDA funds:
(Fletcher Invoice)
aa) Accept Planning Commission recommendations with regard to the following:
1.
R. F. Ederer –
(Ederer
2.
R. F. Ederer – Rezone Property at
(Ederer Rezoning Documents)
Community Development & Planning (cont.):
bb) Accept Historic Preservation Commission recommendations with regard to the following Certificates of Appropriateness:
1.
Charles R. Burns –
(Burns COA)
2.
Dreaux Seghers –
(Seghers COA)
3.
Jan Walker –
(
Risk Manager/HR Director:
cc) Approve
2003 physicals for Risk Manager/HR Director, and Police and Fire personnel by
North Greenville Fitness and Cardiac Rehabilitation Clinic on
(Police/Fire Physicals)
dd)
Allow Jill McDonnell, Michelle Rushing and Patty Gaston
to attend Workers Compensation Guidelines Seminar in
City
Attorney:
ee) Pay City Attorney’s bill for March 2003 ($4,000.00)
ff) Accept City Attorney’s recommendations to remove items from Action Report: 2002/01/15-6, 2002/08/20-2, 2002/10/01-2, and 2002/11/19-1:
(Action Report Memos)
Miscellaneous:
gg) Allow
Mayor, one Community Development & Planning employee and one Public Works
employee to attend Coast Development Strategies Conference in Bay St. Louis on
Items a and n were removed from the Consent Agenda for further consideration.
Motion by Gill, seconded by Carvin, to approve the Consent Agenda, excluding items a and n.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Dalgo, seconded by Carvin, to recess the Regular Session and convene as the full Zoning and Adjustment Board.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Review Section members present were Danny Dubaz and Ray Heddings. Richard Schmidt, Keith Rhodes and Angela Sanders were absent.
(Harris Documents)
Motion by Cody, seconded by Dalgo, to accept the recommendation of the Review Section Committee and grant a 20% (7-ft.) height variance to David Harris for construction of a new home on Shearwater Dr.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill and Members Dubaz and Heddings
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell and Members Schmidt, Rhodes and Sanders
Motion by Carvin, seconded by Dalgo, to adjourn as the full Zoning and Adjustment Board and resume the Regular Session.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Cody, seconded by Gill, to ratify the actions of the full Zoning and Adjustment Board.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Item a of the Consent Agenda was held over until the next meeting.
At this time discussion was held regarding item n of the Consent Agenda. The City Clerk reported that CIAP funds had not been received for the Davis Bayou Wastewater Improvement Project and recommended temporarily transferring funds from the Sewer Fund to the Capital Projects Fund to pay the invoice and then repaying the monies when CIAP funds were received.
Motion by Cody, seconded by Jalanivich, to temporarily transfer $55,280.00 from the Sewer Fund to the Capital Projects Fund and pay the invoice from Coastal Piping, Inc. ($55280.06) regarding Davis Bayou Wastewater Improvements, CIAP Project No. MS 30.07.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Payment of Engineering Fees – Shearwater Bridge)
Motion by Cody, seconded by Carvin, to pay the bills from Batson & Brown Engineering totaling $24,731.40 from the FYE 2003 budget and acknowledge that the FYE 2003 budget was adopted with the anticipation of these bills being paid from it.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Carvin, seconded by Gill, to temporarily transfer funds from the General Fund Cash Balance to the Capital Improvements Fund for the Shearwater Bridge project until such time as the outside funds are received, and to authorize the City Clerk to make contact with the outside revenue sources to request the money.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The City Clerk reported that the Bank One credit card bill for travel expenses had been received after the docket of claims had been printed. She asked that the Board authorize payment of the bill.
Motion by Gill, seconded by Jalanivich, to pay the bill from Bank One in the amount of $2,076.80.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Cody, seconded by Carvin, to increase the Street Dept. budget from $20,000.00 to $105,000.00 for the purchase of signs in conjunction with the Governor’s Highway Safety Program.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The City Clerk told the Board that her budget report regarding outstanding revenue sources was ready, however, she wanted to wait until the entire Board was present before presenting it. The report was held over until the next meeting.
Police Dept.
(Eastside Church of Christ median letter)
Motion by Gill, seconded by Dalgo, to send a letter to the Eastside Church of Christ regarding the Police Chief’s recommendation to deny their request for a median crossover on Hwy 90 and to remove the item from the agenda.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Government St. Project – KAPPA/Moran, Seymour & Associates)
Motion by Jalanivich, seconded by Carvin, to pay $1,800.00 to Pandle, Inc. for patch paving on Government St. regarding the Government St. Improvements Project.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Dalgo, seconded by Jalanivich, to authorize the City Engineer to work with the Public Works Director to begin the preliminary work, determine the materials needed and obtain the necessary easements for the sidewalk project from Promenade to Heron Bayou.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Surface Transportation Program Engineering Contract)
Motion by Jalanivich, seconded by Cody, to authorize the Mayor to sign the engineering contract with Compton Engineering, P. A. with regard to the Surface Transportation Program projects and spread the contract upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Easement Problem – 118 Hickory Dr.)
Motion by Jalanivich, seconded by Carvin, to allow the Public Works Dept. to proceed the first of next week with cleaning the ditch at 118 Hickory Dr. if Alderman Cody is unsuccessful in getting the property owner to cooperate by that time.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The Public Works Director reported that as a worst case scenario he would need a general fund increase of $40,000.00 for overtime, a $6,000.00-$7,000.00 increase in the water fund and a $6,000.00-$7,000.00 increase in sewer fund. He stated that he hoped to be in a better position in the next few weeks. The City Clerk advised that the budget would be amended when it became necessary.
Alderman Jalanivich reported a flooding problem on Alice St./Davidson St. due to new residential construction in the area.
Motion by Jalanivich, seconded by Carvin, to allow the Engineering Inspector to take some shots of the area and see what can be done to improve the drainage at the developer’s expense.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Jalanivich, seconded by Cody, to instruct the City Attorney to work with the City Planner and Public Works Director to amend the appropriate ordinance to place limitations, restrictions and approval on residential property if five or more yards of fill are put in.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Jalanivich, seconded by Carvin, to authorize the Public Works Director to utilize the services of a street sweeping service with on-call daily or hourly rates as needed.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Hazard Mitigation Council)
Motion by Jalanivich, seconded by Dalgo, to reconfigure the Hazard Mitigation Council to consist of the Building Official, Fire Chief, City Planner and Police Chief, and four citizens appointees.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The City Planner asked for authorization to apply for a Mississippi Forestry Commission Grant to create a downtown parking area if available property could be found. He suggested the possibility of utilizing the volunteer fire hall property as an option. He told the Board that the deadline for filing a grant application was May 1, 2003.
Motion by Jalanivich, seconded by Carvin, to authorize the City Planner to submit an application for a Mississippi Forestry Commission Grant to assist with creating a downtown parking area.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The City Planner submitted the following letter and announced that the City was hosting a Walkable Community Workshop from 1:00 p.m. – 5:00 p.m. on April 26, 2003 at the Ocean Springs Community Center.
(Walkable Community Workshop Letter)
(Swaggart Hire Letter)
Motion by Jalanivich, seconded by Cody, to hire Jason Todd Swaggart as Asst. City Planner, effective June 2, 2003, at a base salary of $26,000.00, contingent upon successful completion of all pre-employment requirements.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The City Planner submitted the following revised cover letter regarding item z of the Consent Agenda.
(Revised Cover Letter – Fletcher Invoice)
Motion by Jalanivich, seconded by Cody, to pay $26,054.70 of the $162,192.55 invoice from Fletcher Construction Co., Inc. immediately and seek reimbursement from the Dept. of Archives and History.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Alderman Dalgo requested the public receive notice on what to expect during construction of the Hanley Rd. Project.
ORDINANCE NO. 11 - 2003
AMENDMENT TO ORDINANCE 8-1970 AND
13-1999, BEING AN AMENDMENT WHICH ADOPTS
THE STANDARD ELECTRICAL CODE 2002 EDITION
OF THE NATIONAL ELECTRICAL CODE
Motion by Carvin, seconded by Dalgo, to adopt the above and foregoing Ordinance.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Elks Lodge – Fishing Rodeo Letter)
Motion by Gill, seconded by Cody, to provide $2,500.00 in community promotion funds for the Ocean Springs Elks Lodge 8th Annual Fishing Rodeo to be held on May 30, 31 and June 1, 2003.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Gill, seconded by Cody, to amend the budget to fund the $2,500.00 contribution to the Elks Fishing Rodeo.
VOTING AYE Aldermen Cody, Carvin, Dalgo and Gill
VOTING NAY NONE
VOTING ABSTAINED Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Denyer Letter – OS Athletic Foundation)
Motion by Dalgo, seconded by Cody, to provide $500.00 in community promotion funds to the Ocean Springs Athletic Foundation for the 2nd Annual Coach Hugh Pepper Golf Classic.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Dalgo, seconded by Gill, to amend the budget to fund the $500.00 contribution to the Ocean Springs Athletic Foundation for the 2nd Annual Coach Hugh Pepper Golf Classic.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Parks Superintendent Damian McKay announced that he would give an update on the Sports Complex Update at the next meeting.
Mr. McKay told the Board that the Park Commission had received a $100,000.00 check from Singing River Hospital Systems to be used for walking tracks and presented it to the City, along with a resolution adopted by the hospital. He said he wanted to make the walking track at the Civic Center a first class facility and use any leftover monies to develop other walking tracks. He presented the first drawing of the proposed track, which included a warm-up area and restroom facilities. Mr. McKay thanked Architect Carl Germany and City Engineer Mark Seymour for donating their time and services to the project.
(Walking Track Drawing)
Motion by Dalgo, seconded by Jalanivich, to accept the $100,000.00 donation from Singing River Hospital Systems for the purpose of developing walking tracks within the city.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Dalgo, seconded by Jalanivich, that the walking track be constructed at the Civic Center in accordance with the recommendation by the Park Commission.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Singing River Hospital Resolution – Walking Track Donation)
Motion by Dalgo, seconded by Jalanivich, to spread the resolution from Singing River Hospital System upon the minutes, noting that it allows the City 12 months to construct the walking tracks.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
MS State Commander Bob Hayes and C. L. Harvey told the Board that plans for a memorial to the USS Tullibee (SS284) had been finalized and presented the following letter requesting funds to help with construction. Mr. Hayes said that the cost of the project would not exceed $10,000.00 and that to date they had raised $4,634.00. He added that there was an additional $500.00 pledged that had not been received, and that he was told Ingalls Shipbuilding would be making a donation as well. He hoped the City would also help with costs for the dedication ceremony. The matter was held over until the next meeting.
(Submarine Veterans of World War II – Memorial for USS Tullibee (SS284) – Request for Funds)
Motion by Dalgo, seconded by Jalanivich, to take the request of the U.S. Submarine Veterans of World War II under advisement.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Architect Carl Germany presented Change Order No. 4 regarding the Mary C. O’Keefe Cultural Center totaling $266,964.00, of which $22,782.00 had already been approved by the Board for insurance. He reported that the project was still in line with the projected budget cost. The City Planner told the Board that although he had applied for a $250,000.00 CAP loan, the City did not yet have the funds to pay for the change order. He stated that he could not guarantee the CAP loan would be approved. Mr. Germany suggested revising the change order to accomplish those items immediately necessary and then issuing other change orders as CAP loan funds and grant funds become available.
(Change Order)
Motion by Cody, seconded by Carvin, to table the change order for the Mary C. O’Keefe Cultural Center until the next meeting.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
The widening of Riley Rd. was held over until the next meeting.
(Singing River EPA – Lighting Recommendations)
Motion by Jalanivich, seconded by Carvin, to accept the recommendation of Singing River EPA to install 10 250-watt high pressure sodium lights on Deena Rd. and 15 250-watt high pressure sodium lights on Ocean Springs Rd.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
Motion by Jalanivich, seconded by Dalgo, to appoint Cynthia Ramseur to the Historic Preservation Commission to fill the unexpired term of Ray Bellande.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Nominations for Fort Maurepas Commission – Gloria Skillestad – 3 yrs; Harold Rogers – 3 yrs; Samuel Tucker – 3 yrs; Terry Breland – 2 yrs; Chandra Nicholson – 2 yrs; H. Bradley Heitzman – 2 yrs; Margaret Justice – 1 yr)
Motion by Carvin, seconded by Jalanivich, to accept the recommendation for appointments to the Fort Maurepas Historical Preservation Commission and spread it upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
(Boys & Girls Club of Jackson Co.)
The City Clerk reported that the funds requested by Boys and Girls Clubs were not budgeted. Alderman Dalgo reminded the Board that the City had increased the contribution to the Boys and Girls Clubs to $10,000.00 to assist them with moving into an existing building. No one was present from the Boys and Girls Clubs to address the issue.
Motion by Dalgo, seconded by Carvin, to remove the request for $50,000.00 from the Boys and Girls Clubs of Jackson County from the agenda.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
At this time Alderman Jalanivich made a motion to request Jackson County to finish cutting the grass and weeds on Front Beach from Jackson Ave. to the harbor. Dave Jensen said that removal of the grass would cause beach erosion, that the sea oats and vegetation would not be able to re-seed itself, and that to do so might would interfere with the adjoining property owners’ riparian rights. Cheri Hanemann said that the plants prevented beach erosion and that residents preferred plants on the beach to a flat environment. The motion was withdrawn and the issue tabled until the next meeting.
No one addressed the Mayor and Board of Aldermen at this time.
Motion by Jalanivich, seconded by Carvin, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and McDonnell
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date