A Recess Meeting of the Mayor and Board of Aldermen of the
City of Ocean Springs was called to order by Mayor
Ainsworth at
Mayor Ainsworth gave the Invocation and led the Pledge of Allegiance.
City Clerk:
a)
Approve Minutes of Recess Meeting of
b) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
c)
Accept recommendation to hire Kimberlyn Prentice as
Meter Reader at $8.66 hr., effective
(Prentice Hire Letter)
Fire Dept.:
d) Accept Fire Report for August 2003
e) Accept Fire Report for September 2003
f)
Allow Firefighters Kevin Sharpe, Bruce Rogers and Tim
Heath to attend Passenger Train Emergency Response Course in
City Engineer:
g) Approve Pay Request No. 8 from Compliance EnviroSystems, LLC ($182,227.66) regarding Sanitary Sewer Evaluation Survey:
(CES Invoice)
h) Approve Pay Request No. 4 from B&B Electrical and Utility Contractors, Inc. ($58,605.68) regarding Holcomb Blvd. & U.S. Hwy 90 Improvements and release payment upon receipt of funds from MDOT:
(B&B Invoice)
i) Approve Pay Request No. 4 from Caldwell Tank ($240,309.65) regarding Contract A – New Elevated Water Tank, DWI-280035-02 and release payment upon receipt of SRF Loan funds:
(
Public Works:
j) Ratify emergency purchase of two sewer pumps for Lift Station No. 11 ($6,985.00) from J.H. Wright and Associates:
(Emergency Purchase)
k) Pay invoice from Graham Construction Co., Inc. ($256.73 – retainage) for road repairs regarding Tropical Storm Bill:
(Graham Invoice)
l) Pay invoice from Graham Construction Co., Inc. ($263.63 – retainage) regarding sewer rehab work at 317 Mincheck:
(Graham Invoice)
m) Place Billy Cox, Alvin Flowers and Roy Franklin on full-time employee status and authorize a 3% salary increase to $10.17 per hour each:
(Cox, Flowers,
Community Development & Planning:
n) Accept Building Report for September 2003
o)
Adopt Resolution Determining Necessity for Lot Cleaning
regarding
(
p)
Authorize Public Works to provide a cost estimate to
Tricia Vu for sewer tap at
(Vu Letter)
q) Approve contract with Cowart Architects PC for new parking area adjacent to City Hall (Mississippi Forestry Commission Grant):
(Cowart Contract)
r)
Allow
(Wesley Church Trailer)
s)
(Power Bill Letter)
t) Place Engineering Inspector Jonathan Baum on full-time status in Community Development and Planning Dept.:
(Baum Full-time Letter)
u)
Allow City Planner to attend MAPA Fall Conference at
Gulf Hills Resort on
v) Accept recommendation of Historic Preservation Commission with regard to the following COA’s:
1. First
Presbyterian Church -
(First Presbyterian Church COA)
2. Ambrose
Fusco -
(Fusco COA)
3. Joan
L. Ladnier -
(Ladnier COA)
w) Accept recommendation of Planning Commission with regard to the following:
1. W.B. Kirkpatrick - deny Sketch Plat Approval for Lots 30 and 31, Maryville Subdivision:
(
2. AEM
Investments, LLC – approve Lot Split at
(AEM Documents)
3. Kelly Singleton – approve Preliminary Plat Approval for Whitney Oaks Subdivision:
(Whitney Oak Documents)
Risk Manager/HR Director:
x) Adopt Time and Attendance Policy for Exempt Personnel:
(Exempt Policy)
City Attorney:
y) Pay City Attorney’s bill for September 2003 ($4,775.00)
z)
Adopt Resolution of the City of
(Resolution – Signs)
aa)
Adopt Resolution of the City of
(Resolution – Recreational Facilities)
bb) Adopt
Resolution of the City of
(Resolution – Fire Camera)
Miscellaneous:
cc) Accept letter from Moran, Seymour & Associates, Inc. and spread it upon the minutes:
(MSA Resignation)
Items f, s and t were removed from the Consent Agenda for further consideration.
Motion by Dalgo, seconded by Jalanivich, to approve the Consent Agenda, excluding items f, s and t.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Jalanivich, seconded by Gill, to recess the Regular Session and convene as the full Zoning and Adjustment Board.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Members of the Review Section Committee present were Danny Dubaz and Charles Rivers. Richard Schmidt, Keith Rhodes and Angela Sanders were absent.
(Ladnier Documents)
Motion by Jalanivich, seconded by Gill, to accept the recommendation of the Review Section Committee and grant a 20% rear yard variance to Joan Ladnier at 526 Jackson Ave.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody, and Members Schmidt, Rhodes and Sanders
Motion by Gill, seconded by Carvin, to adjourn as the full Zoning and Adjustment Board and resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Gill, seconded by Carvin, to ratify the actions of the full Zoning and Adjustment Board.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman McDonnell and Cody
(Memo re: Invoices)
Motion by Jalanivich, seconded by Gill, to authorize payment of $16,200.00 to E. G. Perkins, Rev Trust, for final payment on the 1988 City Hall Renovation G.O. Notes.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Lloyd, seconded by Carvin, to hold over the other invoices from Delgado, Acosta and Wallace and Solutions, Inc. until the next meeting.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Police Dept.
Motion by Jalanivich, seconded by Gill, to have a traffic study performed to determine if a 3-way stop is feasible at the intersections of Pershing and Calhoun and at Shearwater and Pine Dr..
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Carvin, seconded by Jalanivich, to have a traffic study performed on Brumbaugh to determine if stops signs are warranted on the street.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Alderman Dalgo reported that Adrian Lee had brought to his attention that there were signs on the west side of Washington Ave that limited parking to 2 hours, but that there were no signs on the east side of the street. Mr. Lee had complained to him about people parking all day in front of his property on the east side of Washington Ave. Alderman Dalgo asked if the parking was regulated by an ordinance. The City Attorney said that it was at one time, however, he could not find parking restrictions on Washington Ave. in the code and could only assume that the restriction had been removed. The Public Works Director said he felt the majority of the parking problem was from merchants parking in front of someone else’s building and not the shoppers.
Motion by Jalanivich, seconded by Carvin, to authorize the City Planner and Police Chief to work with the company previously used by the city for traffic studies and have a traffic study performed on Washington Ave., Government St. from Washington to Martin Luther King, Jr., Bellande, Kotzum, Russell and Robinson and report back to the Board with a recommendation.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Fire Dept.
At this time discussion was held regarding item f of the Consent Agenda. The Fire Chief asked that David Fisher be allowed to attend the class instead of Kevin Sharpe.
Motion by Lloyd, seconded by Jalanivich, to approve item f of the Consent Agenda and replace Kevin Sharpe with David Fisher.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The Fire Chief advised the Board that the Fire Dept. would soon be performing a walk-through survey of businesses and documenting problems with exits and other hazards.
(Compton Engineering Letter)
Motion by Gill, seconded by Dalgo, to utilize Compton Engineering on a temporary basis to provide engineering services for the city at the rates proposed.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Jalanivich, seconded by Gill, to request proposals for engineering services and use the same selection committee as the one that evaluated the sewer rehab proposals, and to include the City Planner on the selection committee.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Gill, seconded Carvin, to authorize Mississippi Power Co. to perform a lighting study at both approaches to Shearwater Bridge.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Alderman Jalanivich reported that there was no railing on Shearwater Bridge half way up the ramp on the southwest side.
Motion by Jalanivich, seconded by Lloyd, to authorize Public Works to take care of the rail situation at Shearwater Bridge first thing in the morning.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Alderman Lloyd complained that there were no signs around Freedom Field warning that it was a play area. The Public Works Director said that other signs in town were erected as part of the Governor’s Highway Safety Program and that the engineer for the program had not included Freedom Field in his survey. Public Works was asked to include Freedom Field and post some signs.
Alderman Gill reported a dark spot near a curve between 1223-1225 Parktown Dr. and asked that a street light be installed for safety reasons.
Motion by Dalgo, seconded by Gill, to have a street light installed between 1223-1225 Parktown Dr.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The City Planner asked that the COA for Adele Lawton at 106 Shearwater Dr. be removed from the agenda.
At this time discussion was held regarding item s of the Consent Agenda. The City Planner reported that Fletcher Construction had given the city a check for $399.10 for their portion of the Mary C. O’Keefe Cultural Center power bill instead making the check payable to Mississippi Power Co. He asked that their check be receipted and that payment in the entire amount of $1,496.62 be made.
Motion by Lloyd, seconded by Gill, to pay the entire power bill for the Mary C. O’Keefe Cultural Center in the amount of $1,496.62 after receipting the check from Fletcher Construction.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
At this time item t of the Consent Agenda was taken up for consideration. Several members of the Board praised Jonathan Baum for the good job he was doing as Engineering Inspector.
Motion by Jalanivich, seconded by Carvin, to approve item t of the Consent Agenda.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(Fletcher Construction Bill)
The City Planner reported that he and the Building Official had completed an inspection of the Mary C. O’Keefe Cultural Center and had added several items to the punch list. He recommended that the invoice from Fletcher Construction Co. be paid, less any retainage, until the punch list was satisfied.
Motion by Jalanivich, seconded by Lloyd, to approve application for payment no. 17 from Fletcher Construction Co., Inc. in the amount of $152,919.37 regarding the Mary C. O’Keefe Cultural Center and to pay the bill, less any retainage.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(Gill COA)
Motion by Jalanivich, seconded by Dalgo, to accept the recommendation of the Historic Preservation Commission with regard to the COA for Janet Gill at 1205 Bowen Ave.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(Martin COA)
Motion by Jalanivich, seconded by Carvin, to accept the recommendation of the Historic Preservation Commission with regard to the COA for Alice Martin at 545 Front Beach Dr.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Risk Manager/HR Director
Alderman Lloyd asked that each department head give a letter of opinion agreeing or disagreeing with the Time & Attendance Policy for Exempt Employees.
Mayor Ainsworth suggested using the services of an architect to make some repairs necessary at city hall. Some of the items identified as being in need of repair or improvement were windows, exterior painting, canopies over the exterior side doors and possibly altering the flowerbeds to prevent termite infestation.
Motion by Jalanivich, seconded by Gill, to hire Walter Bolton to perform architectural services and prepare a bid package for renovations to City Hall.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The invoices from Joseph A. Lusteck & Associates and Solutions, Inc. were held over until the next meeting.
Motion by Jalanivich, seconded by Gill, to move the monitor for Fort Maurepas out of the Police Dept. and into the Risk Manager’s office.
VOTING AYE Aldermen Jalanivich and Gill
VOTING NAY Aldermen Carvin and Dalgo
VOTING ABSTAINED Alderman Lloyd
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The City Attorney advised that an abstention counts as an affirmative vote, therefore, the motion carried.
Motion by Dalgo, seconded by Carvin, to rescind the above motion.
VOTING AYE Aldermen Carvin and Dalgo
VOTING NAY Aldermen Jalanivich and Gill
VOTING ABSTAINED Alderman Lloyd
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Based on the City Attorney’s advice, the motion carried.
Appointments to the Museum Commission and Taxi Board, and the cost estimate for Hastings Rd. repairs were held over until the next meeting.
(Symphony Letter)
Alderman Gill told the Board that he had met with the Gulf Coast Symphony and requested the Board consider giving them $2,500.00 in community promotion funds. He suggested the money be taken from each of the wards’ discretionary funds.
Motion by Lloyd, seconded by Carvin, to deny the request of the Gulf Coast Symphony for community promotion funds.
VOTING AYE Aldermen Lloyd, Carvin and Dalgo
VOTING NAY Aldermen Jalanivich and Gill
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(Mississippi Gulf Coast Senior Games)
Alderman Lloyd explained that he had spoken to Mr. Derby and that all he was requesting this year was a resolution in support of the Mississippi Gulf Coast Senior Games event.
Motion by Lloyd, seconded by Jalanivich, to make a resolution to support of the Mississippi Gulf Coast Senior Games.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Adrian Lee wanted to further explain his problem with the parking on Washington Ave. He said his problem resulted from two secretaries from nearby attorneys’ offices parking in front of his building from 8 a.m. to 5 p.m. He said he had spoken with the people parking there, but had received no cooperation and that his tenants needed some relief. He told the Board that his deed indicated the property line began 25 ft. from the centerline of the street and would the parking area in front of his building. The Public Works Director said that the City’s map showed the property lines began at 62 ft. instead of the 50 ft. Mr. Lee was referring to. He added that if the parking area in front of Mr. Lee’s building belonged to him, the city could not install any signs on private property. The City Attorney suggested that the solution was for the traffic study to be performed and see what was recommended. Mr. Lee offered to provide a copy of his deed to the city.
A member of the audience identified as “Ruth” noted that a small town in California enforced parking ordinances by marking tires with a yellow chalk stick to determine if a vehicle had been parked longer than the posted time limit. She suggested the Police Dept. try using that method. In another matter, she complained about holes on Government that needed repair and suggested the city needed a downtown parking garage.
Architect Carl Germany submitted the following letter and asked that the city request quotes for the necessary crawlspace vents at the Mary C. O’Keefe Cultural Center. He said he had originally thought that opening all of ventilation in the crawlspace and clearing it out would be sufficient, but noticed about 4 months ago that there was still a considerable amount of moisture. He said he had done a calculation and determined that there was only about half the amount of ventilation in the crawlspace as there should be. He expected the cost to less than the $15,000.00 required for sealed bids.
(Germany Letter)
Motion by Jalanivich, seconded by Dalgo, to request quotes for the needed crawlspace vents for the Mary C. O’Keefe Cultural Center based on the drawings supplied by Architect Carl Germany.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Mayor Ainsworth submitted a proposal from Fountain CPA Group, P.A. offering assistance in identifying potential sales tax revenues due to the city. The proposal was held over until the next meeting for consideration.
Motion by Jalanivich, seconded by Gill, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Jalanivich, seconded by Carvin, to go into Executive Session to discuss the purchase and sale of property, and a personnel matter.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The Deputy City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss the purchase and sale of property, and a personnel matter.
The Executive Session began at 7:30 p.m. and ended at 7:50 p.m.
Motion by Jalanivich, seconded by Carvin, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Dalgo, seconded by Carvin, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date